How to run Rhode Island Short-Term Rental Registry Bulk Export & Lookup

You want Rhode Island’s short-term rental registrations as a spreadsheet: every active rental in a town, or an answer to whether one address is registered. The Department of Business Regulation’s public search holds 10,373 registrations (3,684 active on 2026-11-03), but it shows them as result cards with no download, and on 7,932 of those cards there is no rental address at all. The address sits on each registration’s own page, one click per property. For a handful of lookups that click is fine. For a town of 400 it is an afternoon.

What you’ll need

Nothing but an Apify account. The actor talks to RI DBR licence search (Tyler) directly.

It needs no API key, no proxy and no account with the DBR: the search hands out an anonymous token, the same way the DBR’s own web page does. Proxy is off by default, and the first runs on Apify on 2026-11-03 worked without one.

Step 1 — Open the actor

Open Rhode Island Short-Term Rental Registry Bulk Export & Lookup on the Apify Store and press Try for free. The actor’s own page on this site lists its live health and pricing.

Step 2 — Fill in the input

Field	Type	Required	What it does
mode	string	no	export: no names, just filters; returns the whole matching list. lookup: put registrant names, registration numbers (RE.00638-STR) or rental street addresses (23 Conanicus Ave;… (default auto)
query	string	no	One of: registrant names, registration numbers (RE.00638-STR) or rental street addresses (23 Conanicus Ave; active registrations), to look up live. Kept alongside ‘queries’ for…
queries	array	no	One of: registrant names, registration numbers (RE.00638-STR) or rental street addresses (23 Conanicus Ave; active registrations), to look up live. Several values in one run;… (default [])
city	string	no	Only listings in this city. Kept alongside ‘cities’ for saved tasks.
cities	array	no	Only listings in this city. Several values in one run; combined with ‘city’. (default [])
entity_type	string	no	Only listings in this entity_type. Kept alongside ‘entity_types’ for saved tasks.
entity_types	array	no	Only listings in this entity_type. Several values in one run; combined with ‘entity_type’. (default [])
categories	array	no	Only rows from this registration status (one or more). Available: ACTIVE, INACTIVE. (default [])
maxResults	integer	no	Per query in lookup mode; per run in export mode. (default 500)

Two fields decide most runs. Put ACTIVE in categories unless you want history: INACTIVE is the bigger half of the registry (6,689 of 10,373), and a run without a status reads both. And city matches the town as the registrant wrote it, ignoring case, so add Block Island beside New Shoreham and Wakefield beside South Kingstown when you export those towns.

A working input:

{
  "categories": [
    "ACTIVE"
  ],
  "city": "Jamestown",
  "maxResults": 100
}

To check specific rentals instead, leave the filters empty and list them in queries: a registration number like RE.00638-STR, a street address like 63 Buoy St, or a registrant name.

Step 3 — Run it

Press Start. Rows are pushed to the dataset as they’re found, so the run log fills in as it works.

Our Jamestown run on 2026-11-03 returned 131 active registrations in 174 seconds, and all 3,684 active registrations in the state took 453 seconds. Most of that time goes to reading the detail page of each registration whose search card has no address, so a town export costs nearly as much time as the state. Lookups by number or name answer in seconds (the first Apify run, two lookups, took 17 seconds). An empty result comes with a free notice saying why: no match, or the run’s time ran out.

Step 4 — Read the output

Each run returns a labelled table, not raw JSON:

Every row looks like this, a real row from a real run:

{
  "listing_id": "RE.0201549.STR",
  "name": "Simplify Real Estate Trust",
  "street": "11 Tupelo Trail",
  "city": "Narragansett",
  "region": "Rhode Island",
  "postal_code": "02882",
  "country": "US",
  "category": "Short-Term Rental",
  "categories": [
    "Short-Term Rental"
  ],
  "source": "live",
  "source_url": "https://ridbrprod-search.state-reg-eastern.tylerapp.com/#RE.0201549.STR",
  "extras": {
    "status": "ACTIVE",
    "expires": "2027-02-04",
    "registered": "2026-02-05",
    "entity_type": "Organization",
    "tyler_id": "C228959",
    "mailing_street": "3 Lark Ln",
    "mailing_city": "Norwalk",
    "mailing_region": "Connecticut",
    "mailing_postal_code": "06851",
    "mailing_country": "United States"
  }
}

Field	Example value	Meaning
listing_id	RE.0201549.STR	DBR registration number (e.g. RE.0201549.STR or RE.00638-STR)
name	Simplify Real Estate Trust	Registrant, as the DBR prints it (“Last, First” for most individuals)
street	11 Tupelo Trail	Street address of the short-term rental
city	Narragansett	Town of the rental, as written on the registration
postal_code	02882	ZIP code of the rental
extras.status	—	ACTIVE or INACTIVE
extras.expires	—	Registration expiry date
extras.registered	—	Date the rental was first registered

The rental address is what most people come for, and it is filled on 3,682 of the 3,684 active rows; the other 2 registrations have none on file. The mailing address is the registrant’s own and is present on 1,255 active rows (34%). The row above is the useful case, a Narragansett rental owned from Norwalk, Connecticut. Email turns up on 125 active rows and phone on 5, so do not plan a call list around them. Names keep the DBR’s spelling and case, which is inconsistent (deresky, john).

Step 5 — Export it

Open the Dataset tab and export to CSV, JSON, or Excel, or pull the same rows from the API, which is what you want if this is going to run on a schedule.

What it costs

You pay $0.004 per registration returned, and notices (no match, out of time) are free. One town of 131 active registrations is about $0.52; every active registration in the state is 3,684 × $0.004 = $14.74. Apify platform usage is billed by Apify on top, per your plan.

Where the data comes from

This reads RI DBR licence search (Tyler) directly: the JSON behind the DBR’s public licence search, an anonymous token, then a search that pages 1,000 cards at a time and one details call per registration. Twice a day our checker looks up two known registrations through the live source, and the first customer-style run on Apify passed on 2026-11-03. What “verified” means.

The awkward part is the address. Older registrations (number format RE.00638-STR) carry no address on their search card, the search cannot be asked for a street, and its city filter matches only the cards that show one: city=Newport returned 261 registrations, exactly the cards with a Newport address. So the actor reads those registrations one by one and filters the town itself.

See it used

Newport short-term rental registrations pulls every active Newport registration with its owner’s mailing address, the list a property manager or a cleaning company would start from.

For Rhode Island contractors instead of rentals, the Rhode Island contractor registration lookup covers the CRLB’s 31,869 registrations.